Uploading Student Data (CSV) into a Photo Job

Student data can be uploaded into a job in order to personalize QR cards with subject and Teacher/Grade data. It's also required in order to create student data exports intended for Yearbook photos or Student IDs.


Upload student data → Screenshot

  1. Go to your photo job
  2. Select Access Type "Access code for each person"
  3. Select "QR Tagging - With list of names"
  4. Download our CSV Template 
    1. If the CSV doesn't look legible (Screenshot), see Case 6 in this document.
  5. Open the CSV Template using Microsoft Excel or Google Sheets (Free of charge, Link)
    1. Any other spreadsheet software can potentially cause issues IE → Apple Numbers.
  6. Copy your data into the appropriate columns of our CSV Template
  7. Save our CSV template with your data as an actual CSV file
    1. XLSX or any other filenames are not supported.
  8. Upload the CSV into the photo job by clicking "Upload CSV File"


Common mistakes:  

Read this document for common mistakes when uploading student data.



Column definitions:

  • Firstname
  • Lastname
  • Gender
  • Birthdate
    • Birthdate for Students, for example: 12/02/1988
  • Identifier
    • intended for Student IDs, for example: 12345
  • Group
    • Grade, for example: Grade1
  • Teacher
    • Name for teacher, for example: Mr Smith
  • Expires
    • intended for Student IDs, for example: 12/02/2019
  • Street
    • Street name
  • Zip
    • Zip code
  • State 
  • Buyer Firstname
  • Buyer Lastname
  • Buyer Email
    • Parent's email address
  • Buyer Phone
  • Buyer2 Firstname
  • Buyer2 Lastname
  • Buyer2 Email
    • Additional parent's email address
  • Buyer2 Phone
  • Access Code
    • In case you want to use specific access codes; IMPORTANT: They must be unique to the system. You cannot reuse access codes from other jobs, even if it's the same student.


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